RFID Exhibition & Policy Primer: Information for Prospective Technology Demonstrators
Overview | Demonstrators | Panelist Biographies | One-Pagers | Media Advisory | Video
Thank you for submitting a proposal to demonstrate your RFID technology at the Internet Caucus RFID Exhibition and Policy Primer event on March 9. We are thrilled because we received far more demonstration proposals than we had anticipated. It should be a great exhibition event. Due to space limitations in the Hart Senate Office Building, we may have trouble accommodating every prospective demonstrator. We are trying to accommodate as many demonstrators as we can, and want to work with everyone to ensure that we can present the best possible exhibition for our attendees.
Below, youÕll find information on the selection process, as well as details on the space, format, and expectations for the demonstrations, which should be helpful. We have neither selected nor rejected any proposals; this information is for prospective demonstrators who have already submitted proposals. If your organization is selected, we will follow up with more detailed information than you will find here.
Event specifics
Selection Process
Exhibit space, set-up
Format/Audience for demonstrations
What equipment to bring
Coordination fee
Other questions
RFID Technology Exhibit and Policy Primer
Wednesday, March 9, 2005
9:00 am -- 1:00 pm
Hart Senate Office Building, Room 902
Washington, DC
The Congressional Internet Caucus -- in conjunction with its Advisory Committee -- is organizing an RFID Technology Exhibition & Policy Primer for Members of Congress and staff on Wednesday, March 9, 2005, in the Hart Senate Office Building. The event will feature demonstrations of RFID technology designed to introduce policymakers to the technology and to the burgeoning marketplace.
The policy primer portion of the event will take the form of a small, carefully chosen panel of experts, which will introduce policymakers to the associated policy considerations that may include privacy, security, health, and spectrum. The policy panel will be selected through the standard ICAC planning process.
Our deadline for submissions has passed, and we have begun our slection process. We have neither selected nor rejected any proposals; this information is for prospective demonstrators who have already submitted proposals.
We have a selection committee that will review the demonstration proposals based on established criteria in order to fairly choose final presenters. The committee will favor exhibitions that visually illustrate how the RFID technology works and the breadth of marketplace impact.
Download a PDF of the floor plan for the event. The floor plan is subject to change.
- Because we have received so many applications, we are asking demonstrators to share tables to accomodate more demonstrations. Please note that each demonstration is allotted at least HALF of one 6'X3' table around the perimeter of the room. In some cases, we may be able to allow you to have an entire table for your demonstration.
- For the conservation of space, no scaffolding displays will be allowed unless they fit within the 6'X3' table confines. Exceptions may be made for demonstrations requiring such items.
- We will arrange for an wireless Internet connection in the room, and there will be electrical outlets for each demonstrator. Please note, however, that this event will not offer the conveniences and luxuries found at a convention center or hotel space. Tables, chairs, and table cloths will be provided, but demonstrators will be asked to supply or rent their own equipment.
- As noted above, the event will run from 9 am -- 1 pm on March 9. On the day of the event, the ICAC staff will be working with all demonstrators before and after the event to ensure that everyone can set up and break down in a timely fashion.
After the panel discussion (which should end by 10:30 am), attendees will be walking around to each table to view the technology and ask questions.
- We understand that many RFID applications are not well-suited for demonstration in such a small space, so we ask that you be creative in presenting your technology. You are encouraged to show videos or use other media as you see fit. The 6'X3' space generally fits two computer monitors, and there is a limited amount of room for monitors or screens behind the tables.
- This technology exhibition is intended for staff and members who work on technology issues. You should assume your audience is technologically literate, but not necessarily experienced with RFID issues and terminology.
- Please note that the demonstration portion of this event is an expo format, and therefore you will not have a captive group audience at any point. Individual attendees will be walking up to your table and asking questions.
What equipment/materials to bring
Note that the ICAC staff is not responsible for providing materials for demonstrations including extension cords, power strips, or any other electronics. Your organization may bring any materials you see fit, as long as they will fit within the limited space your demonstration is allotted. Please note, however, that this event is being held in a Senate office building, and security regulations require that you go off-site for a security check before you may bring in any items that will not fit through the metal detectors. We encourage demonstrators to rent equipment from our recommended electronics rental company. If you are selected to demonstrate, we will follow up with you on these details.
Shipping of materials to the Hart Building (via the US Capitol) is SEVERELY RESTRICTED. The ICAC staff will not be responsible for shipping of any materials. It is highly recommended that demonstration materials be rented, or brought with you on the day of the event.
Our coordination fee, which is used to defray our costs, is $400. Because we are a fully open organization offering free membership, we are able to keep our events open to all organizations, and these coordination fees help support our work. The supporters of the Internet Caucus Advisory Committee, non-profit organizations, and government agencies will not be charged. If you'd like to become a supporter of our educational efforts throughout the year, please consider making a tax-deductible donation. For more information on the benefits and opportunities for supporting our efforts, please contact Tim Lordan at tim@netcaucus.org or 202-638-4370.
Please contact Charles Willson at 202-638-4370 or e-mail at cwillson@netcaucus.org if you have any questions.
This event is hosted jointly by the Internet Caucus and its Co-Chairs, Senators Burns and Leahy and Congressmen Goodlatte and Boucher, and the Chair of the Wireless Task Force, Congressman Honda.